Accessing a property’s sale deed copy online has become more convenient today. A sale deed is a legal record; it outlines the transfer of ownership from the seller to the buyer. Imagine sitting at home in comfort as you effortlessly complete the process. With just a few clicks, you can request your sale deed and download a digital copy. This streamlined process enhances transparency in property transactions. It also eliminates visiting government offices and endless paperwork.
In this guide, let us explore the step-by-step process of acquiring a sale deed copy online for your property.
Steps to Obtain Sale Deed Copy Online:
- To apply for the sale deed online, go to the official state government online portal (each state has its own online portal for property records).
- Register to create an account or simply sign in using your credentials.
- Navigate to the Sale Deed section to process it among the others listed.
- Provide necessary property details. Enter the property registration number, owner’s name, and property location. Keep the information ready before applying. Ensure to enter the correct details to avoid disputes.
- Next, upload the necessary documents required for the application of the sale deed. Identification proof, property tax receipts, previous sale deeds, etc., might be required.
- Pay the online sale deed application fees using any available payment gateway.
- Finally, submit the sale deed application form after filling out the details correctly. Make sure that all the required documents are uploaded correctly. Download the received acknowledgement receipt that has the reference number.
- Use the reference number to track the application status online.
- The relevant authorities will review the submitted details and documents to process the sale deed application.
- You will receive a notification regarding your application status via the provided email address or SMS. Once the verification process is completed, you will get a notification accordingly.
- Once approved, you can download the sale deed copy directly from the online portal. Print the downloaded document for your records if needed.
- If your application is rejected, resolve the issues or consult a legal expert and reapply. Refer to FAQs and help sections on the portal for any needed guidance.
Document Required for Applying for Sale Deed
- Original Sale Deed:
This is the primary document with details of the property transaction between the buyer and the seller.
- Identification Proof:
Valid identification document proofs are required from both the buyer and seller. Acceptable forms include:
- Aadhar Card
- PAN Card
- Passport
- Property Registration Documents:
For verification of the ownership:
- Copies of the property registration.
- Khata Certificate and Extract
- Completion certificate
- Power of Attorney
- Property layout
- Occupancy certificate
- No Objection Certificate (NOC):
If applicable, obtain an
- NOC from the Housing Society
- NOC from the local municipal authority.
- Encumbrance Certificate:
The encumbrance certificate is crucial and shows that the property is free from financial or legal dues. It certifies the property and assures the buyer that the property is not mortgaged or under any legal dispute.
- Tax Receipts:
Provide the latest property tax receipts. This confirms that there are no pending dues on the property and serves as proof of property ownership.
- Payment Proof:
Proof of payment for the transaction amount is required. This can include:
- Bank statements
- Receipts
- Any other relevant financial documents
- Photographs:
Passport-sized photographs are required for documentation purposes. Photos of both the buyer and the seller need to be included in the revenue records for identification.
Time Duration for the Sale Deed Processing
Several factors determine the duration of processing a sale deed. It varies based on various factors and government procedures. Here are some key points:
Recording the Sale Deed:
Once the property transaction is done, the deed must be officially recorded at the local government office. According to the Registration Act, 1908, the entire process of registering the sale deed online must be completed in 4 months. This process includes everything from submitting the documents to registration and ensuring proper documentation of the ownership transfer. Depending on the location, approximately, the legal recording of the sale deed can take anywhere from 14 to 90 days.
Receiving Official Deed:
Once the deed is signed and notarized, it can be filed immediately. However, the new owner will receive their official deed in the mail within two weeks to three months.
Conveyancing Process:
The overall conveyancing process can take as little as four weeks. It includes the preparation and recording of the sale deed. However, the average time is around 12 weeks.
How Much Does It Cost to Get a Sale Deed Copy Online?
The cost of obtaining a sale deed copy online in India can vary depending on the platform and the specific requirements of the property. Here are some general estimates:
- Government Services:
If you use official government websites, the fees are usually nominal.
Range: INR 100 to INR 500 per document.
- Private Services:
Private platforms might charge higher fees.
Range: INR 1,000 to INR 10,000.
What happens if an Original Sale Deed is Lost?
- File a police complaint regarding the loss of the sale deed. You can file the record at the local police station. This helps to prevent any misuse of the deed.
- Visit the Sub-Registrar’s Office, where the property was originally registered. Then apply for a certified duplicate copy of the sale deed. This process typically involves:
- Submitting an application form.
- Providing an affidavit detailing the loss.
- Presenting proof of identity and property details.
- Paying the required fees.
- Once the application is processed, you can obtain a certified copy of the sale deed, which can be used for legal and property transactions.
- It’s advisable to consult with a legal expert to ensure all steps are correctly followed and to handle any issues.
Can you Sell the Property Without the Original Sale Deed?
Selling a property without the original sale deed is possible. But it involves some additional steps and precautions. Here are the key points to consider:
- Apply and obtain a duplicate sale deed at the local registry’s office. This process usually requires documents such as
- proof of identity
- Address proof
- Property ownership proof.
- Conduct a title search to confirm the property ownership. This can be done through the local land registry office.
- Prove the ownership of the property.
- If the property purchase happened at any time in the last 30 years, then you can obtain the record of the property deed at the county register office.
- Consult with a professional legal expert to ensure all necessary steps are taken.
- In some cases, certified copies of the original deed or other supporting documents can be used to prove the ownership. It includes:
- mortgage payment statements
- utility bills
- property tax records
- If any of the above doesn’t work, you may need to register it with the local land registry office. This process can be complex and may require additional documentation such as:
- Identity Proof
- Address Proof
- Property Tax Receipts
- Encumbrance Certificate
- Previous Sale Deeds
- No Objection Certificate (NOC)
- Affidavit
- Possession Letter
- Building Plan Approval
Conclusion
In conclusion, the ability to obtain the sale deed copy online marks a significant step towards the modernisation of property management. As you navigate through the steps outlined in this guide, it becomes a simplified process. The convenience of securing the property sale deed online helps keep records organised and saves time. This approach is more transparent and efficient. Informed decisions and empowered ownership pave the way to a future where property transactions are seamless and accessible to all.